Version 1.4
C O N T E N T S
1. Objectives
2. The Principles
3. Human Resources and Training
4. Responsibilities
5. Routine Job
6. The Process Flow
1. Objectives
To have a reliable theoretical stock in the system
To identify the quantity and amount of unknown loss

2. The Principles
All the sub-families (including Stop Items) are counted at least once east 3 month except somedepartments & sensitive family specialexamples:
Department 10 imported drinks & cigarettes: once a week
Department 30: battery family once a week.
Appliance: small appliance (glass cabinet) once a week
other part once a month
Cycle Count planning must be defined at Store level under control from BC Coordinators.
All negative stock items are integrated into Cycle Count Process every day.
Cycle Count cannot be done on:
The following day after the item deletion day (every Sunday)
The first day of each month (before Post Data for Accumulation)
Daily Cycle Count has to be done during non-movement items (in/out)
Receiving Yard process is not affected but the incoming stock should be isolated until the end of the Cycle Count Process.
Cycle Count must be completed before store opening
Postings anytime before 10:00 a.m. (defined by Pacific 4)
All the returns and breakage of the corresponding items from the Cycle Count planning should be completed before the Cycle Count day.If not, the returns and breakage have to be counted as inventory.
3. Human Resources and Training
3.1 Store Teams Training
Commercial Teams have to be trained by the Organization & Systems Manager if exists or by Order Pool Head for:
Cycle Count Procedure
Commercial Teams have to be trained by the IT Head for:
Pacific 4 functionality and usage of Hand Held Terminal
Accounting Teams have to be trained by the Organization & Systems Manager if exists or by Order Pool Head for:
Cycle Count Procedure
3.2 Merchandise Division Team Training
Merchandise Division Teams have to be informed with Cycle Count Procedure to be aware of the Cycle Count process in the store
4. Responsibilities
4.1 National Organization & Systems Division or Merchandise Division
Provide the national Cycle Count EXCEL TOOLS planning by sub-family and spread out consistently the workload.
4.2 National Financial Manager
Build the National Goods Checking Ratio List. (see Attachment 2)
4.3 Commercial Team
The sales manager should put the quantities under each sub family into the Cycle Count planning so that the Accounting Head can arrange the checking team accordingly.
The Sales Manager is responsible to organize the Cycle Count according to Store Cycle Count Planning.
The Sales Manager ensures enough human power to do the Cycle Count according to the planning.
The Sales Manager is responsible for the accuracy of the sub-family inventory quantity.
4.4 Organization & Systems Manager or Order Pool Head
Print Negative Stock Report.
Prepare Cycle Count List according to Store Cycle Count Planning and add the minus stock items into the daily Cycle Count list.
Correct the discrepancies on the Cycle Count Report, print the correct Cycle Count Report and staples with the old report.
Do posting process before 10:00am.
Follow up the Cycle Count Schedule on the Boucle Complète Signboard.
Ask the commercial to give the explanation for big stock discrepancy (more than 50 pcs or 500 RMB) (see Attachment 4).
4.5 Accounting Head
Is responsible for the checking and correction steps from (7:00 AM to 9:00 AM)
Manage the Checking Team
Authorize the posting.(Before 10:00AM)-
Must be informed the big stock discrepancy and signed the cycle count big difference control list. (more than 50 pcs or 500 rmb) （See attachment 4）